Executive assistant

•	Screen calls for the CEO
•	Accurately categorize and file the CEO's emails (more than 12,400).  Reply to emails on his behalf.
•	Diligently and efficiently attend to the CEO's personal matters (household staff, insurance, vehicles, medical appointments, medical translations)
•	Organize events
•	Analyse and correct contracts with the client prior to signing them on the CEO's behalf
•	Implement a Labour Risk Prevention policy in the office
•	Day-to-day management and administration of the office in a proactive way; suppliers, materials
•	Prepare and send invoices to clients according to the contractual agreements. Calculate manhours
•	Update the content of the company's website and improve SEO
•	Proofread and correct technical documentation in English
•	Scan, file and register technical documentation of projects, Do backups
•	Translation of technical documentation into English

The go-to person for proactively solving problems and ensuring the smooth running of the department
•	Organise meeting rooms and catering services in an international setting taking into account different cultural backgrounds of participants
•	Excellent organisational and time management skills in making international travel arrangements for the Director and project team. Submit expense reports using SAP
•	Preparation of correspondence in English to the client using clear communication to avoid misunderstanding
•	Liaising with client abroad for all matters related to entering the Refinery, expatriation, visas and queries
•	Meticulous attention to detail and accuracy in the maintenance of the documentation and correspondence logs, following the established protocol

•	Direct support to the Managing Director (agenda, calls, in-house and external meetings)
•	Acted as the go-to person using discretion and tact to treat other employees in all matters related to the M.D.
•	Organisation and coordination at board level (Presidents, Managing Directors, Ministers) for high profile meetings at the Bank of Spain with excellent time management and organisational skills. Meticulous and flawless preparation of documentation for all board level attendees and passes to enter the Bank of Spain
•	CRM.  Pushed forward processes for clients’ recuperation of their deposits in 3 languages by liaising with in-house lawyers and following through on cases around the globe, via telephone and in-house meetings
•	Review and correction of documentation in English to enhance understanding
•	Management of the Managing Director’s personal matters with strict confidentiality

•	Direct support to the Partner and several senior lawyers (meetings, calls, meeting rooms)
•	Preparation and processing of invoices into the system; payment tracking
•	Generation of revenues by documenting and inputting attorney billable time
•	Guaranteed accurate legal translations into English by ensuring that order, clarity, conciseness, style and correct terminology was used.

•	Complicated agenda management for several executives across time zones, anticipating schedule conflicts
•	Organise meeting rooms, IT equipment for VCs and catering services for coffee mornings and visitors
•	Coordination and follow up of the executives’ tasks with tight deadlines between the Head of Operations and the executives in Continental Europe and N. Africa using excellent time management
•	Meticulous organisation of agendas for management meetings. Preparation and formatting of the documentation compiled from the management’s in-house share point
•	Attend management meetings, take down the minutes of the meeting and attend to any arising needs 
•	Ensured the correct flow of expenses and reviewed departmental invoices to be approved by the Head of Operations

•	Direct support to the Head of Business Development (agenda, calls, meetings)
•	Accurately took down the minutes of meeting and managed time control for each participant in management meetings
•	Proofread and revised technical documents, guaranteeing their accuracy before dispatch to the European Central Bank and other entities
•	Meticulous management of Departmental invoice entry and budget revision
•	Creation of company templates using Photoshop and preparation of presentations in PowerPoint

•	Direct support to the Sales Director (agenda, calls, meetings)
•	Support to the CEO/Steering Committee in proofreading, editing and revising technical and legal documents
•	Meticulous preparation of proposals for industrial plants to meet client needs, complying with strict deadlines
•	Responsible for organizing Departmental meetings and travel arrangements for the whole company
•	Designing corporative PowerPoint presentations
•	Interviewing and assessing language proficiency of candidates

•	Telephone screening with diplomacy and constant contact with Head Office in Oxford 
•	Support to the CEO in dealing with issues related to organisation; preparation of agendas, luncheon meetings
•	Teleconference dial in and VC set up
•	Unrestricted access to information produced and obtained in house (restructuring of the company, new services to be offered, evaluation of the Directive Team, amongst other questions)
•	Management of the CEO’s personal matters with strict confidentiality
•	Guaranteed accurate technical translations for presentation to the Vice President at Head Office, Oxford
•	Interpreter in management meetings.  Technical and financial translations
•	Interviewing and assessing language proficiency of candidates.  English teacher to the Directive team

•	Direct support to the Marketing Director, facilitating his production and performance
•	Rigorous organization and coordination of the different Marketing and Training activities
•	Successful implementation of a new organizational system
•	Follow-up of tasks ensuring that the decisions taken are carried out
•	Seach and summarizing of information outside the company to achieve the objectives of the task at hand.

2 years of full-time preparation