Executive assistant

Coordinate Agenda, meetings, appointments, national and international travel, and accommodations. Maintain accurate activity calendar. Management of Secretarial Pool, distribute work, analyze how to improve performance. Customer Service - Distribute Customer Service Analysis, Coordinate Customer Complaints. Coordinate large events. Produce and distribute detailed meeting agendas. Create PowerPoint presentations for use during client and staff meetings. Participate in special projects, liaise with representatives from other organizations as needed to achieve desired goals.

Coordinate Agenda, meetings, appointments, national and international travel, and accommodations, maintain accurate activity calendar. Produce and distribute detailed meeting agendas. Create PowerPoint presentations for use during client and staff meetings. Support other team members and specially Chief of Staff with office management. Coordinate event participation and travel. Participate in special projects, liaise with representatives from other organizations as needed to realize desired goals.

Acting as gatekeeper and managing day-to-day business and personal activitives for CEO, ensuring all meetings are aligned and consistent with CEO’s priorities, Management of business and personal calendar, interaction with company executives and team members, coordinate meetings ,conference calls and conference registration. Coordinate complex domestic and international travel, submiting travel and expense reports, Manage all correspondence (email, letters and phone calls) on behalf of CEO. Assists with special projects and liaising with departmental managers. Supervision of other Executive Assistants and management of interdepartamental projects.

Provide comprehensive administrative support to company’s legal department, reporting to VP Legal. Providing administrative legal support to several attorneys,create team procedures, Electronic document management and retention, document comparison, work with international and domestic contracts, Coordinate meetings, appointments, national and international travel, and accommodations, maintain accurate activity calendar. Produce and distribute detailed meeting agendas. Management of office procedures, and liaise with maintenance service for all office equipment. Prepare correspondence, reports, and additional documents for internal and external circulation, in compliance with stringent guidelines. Create PowerPoint presentations for use during client and staff meetings. Manage databases and manual files. Participate in special projects, liaise with representatives from other organizations as needed to realize desired goals.  

Oversaw logistics for on- and off-site meeting and event planning; arranged and completed reservations and other planning details according to time and budget constraints. Developed marketing materials and designed web pages as promotional tools. Interacted with sales team to address customer service needs / issues. Tracked expenses and systematized additional information into thorough records. Undertook translations essential to organizational success.

Developed and managed extensive databases to track sales, client data, and other vital information for future reference and assessment. Produced statistics for analysis of sales growth and revenue potential for various client segments, highlighting results in charts. Created company’s Spanish language web page. Monitored call center operations to ensure consistently reliable customer service.

Performed diverse functions to facilitate productivity of industrialization department. Coordinated national and international events and various departmental activities; managed all-inclusive calendar. Oversaw budgeting-, inventory control-, and other required records of administration procedures. Generated wide range of documents and manuals. Communicated with representatives from various international organizations as needed to accomplish goals.  

Studied 3 years out of a 5 year degree