PERSONAL ASSISTANT

About usWe're TravelPerk, a hyper-growth SaaS platform offering companies a one-stop-shop for booking, managing and reporting business travel.Our aim is to revolutionise the $1.3 trillion business travel market by combining an unrivalled choice of travel options with a powerful booking and management platform and access to 24/7 customer support, we’ve become the leading all-in-one travel management solution.Founded in 2015 and headquartered in Barcelona, we’ve grown to over 1200 people in 9 offices across Europe and North America. In 2022 we became a ‘unicorn’ and in 2024 we raised $104 million in additional investment, with a total valuation of $1.4 billion.We’ve been winning awards too. Since 2023, we’ve been voted one of the best places to work, one of the fastest growing apps and tech companies, and a leading pioneer of business travel.These are just some of the reasons why global brands like Wise, Red Bull, GetYourGuide, and Aesop trust us to supercharge their corporate travel.The RoleWe are looking for a dedicated Personal Assistant to the CEO of TravelPerk, who will play a pivotal role in ensuring the CEO's personal life runs smoothly. This role requires a high level of discretion, organisation, and adaptability. The successful candidate will be a key contributor to the CEO's effectiveness and productivity. You will be reporting to the CEO’s Executive Assistant (EA).This position is office-based, Monday through Friday, during regular working hours.What will you be doing?Personal Affairs Support: Handle various personal tasks for the CEO.Organise documents to be signed internally or via a Notary.Be the POC for office related tasks.Managing the CEO's Calendar with their EA: Schedule and prioritise meetings, appointments, and travel arrangements, while considering the CEO's time constraints and preferences.Travel Coordination: Arrange domestic and international travel, including flights, accommodations, and itineraries. Ensure the CEO is well-prepared for personal trips.Deal with highly sensitive and confidential information appropriately, demonstrating a high level of emotional intelligence.Communication: Act as a liaison between the CEO and various stakeholders, including family members, friends, and business associates, to ensure effective communication and coordination.Event Planning: Assist in planning and coordinating personal events, celebrations, and gatherings.Problem-Solving: Address issues and challenges that may arise in the CEO's personal life, finding efficient and effective solutions. Third door thinking.General Administrative Support: Perform various administrative tasks, such as managing personal invoices, phone calls, and other duties as assigned.Process executive expenses and payment of invoicesWhat will you need to succeed?Previous experience in a similar role will be preferredProficient in Spanish (Knowledge of Catalan is highly advantageous)Exceptional organisational skills and the ability to manage multiple tasks simultaneously.Strong communication and interpersonal skills.Proficiency in calendar and email management.Experience in travel coordination and event planning is a plus.Strong problem-solving abilities and adaptability.Not afraid to innovate: you create elegant solutions to smaller problems or projects to constantly optimise time and task management.Proactive approach and able to work under pressure. Look for problems to solve before they become problems. But when they become problems, stay cool and solve them quickly.Be a team player. We're not joking here. We need top class collaborators.Our Benefits💰 Competitive compensation, including equity in the company;🌴 Generous vacation days so you can rest and recharge;💊 Health perks such as private healthcare or gym allowance, depending on location;🧩 "Flexible compensation plan" to help you diversify and increase the net salary;🥳 Unforgettable TravelPerk events, including travel to one of our hubs;💙 A mental health support tool for your well-being;📒 Exponential growth opportunities;🫶 VolunteerPerk - We offer 16 paid hours per year that you can use to give back to society by volunteering for a charity of your choice.How we workOur Vision is for a world where TravelPerk serves as the platform for human connection in-real-life (IRL). We take an IRL - first approach to work, where our team works together in person. As such, this role requires you to be within commuting distance of our Barcelona hub. We fundamentally believe in the value of meeting in-real-life to improve connectivity, productivity, and creativity and ultimately make us a great place to work.At TravelPerk, we prioritise experience and potential over academic qualifications for this role. We believe that talent and ability aren't always reflected in formal credentials.For certain roles, we provide relocation assistance. Please specify your need for this in your application, and we will evaluate the possibility on a case-by-case basis. English is our official office language, so we request that resumes be submitted in English for effective communication.TravelPerk is a global company with a diverse customer base—and we want to ensure the people behind our product reflect that. We’re an equal opportunity employer, meaning you’re welcome at TravelPerk regardless of your appearance, where you’re from, or anything else that makes you.