SENIOR CONFERENCE PLANNER, GLOBAL VENUE SOURCING

The Sr.
Conference Planner, Global Venue Sourcing is responsible for supporting the venue sourcing and contract negotiation strategy for the corporate (internal) conference portfolio.
Includes collaboration with Conference team to determine conference requirements, securing optimal conference space to maximize conference success, build strong relationships with venues and brand partners, and negotiate agreements that deliver best in class value and cost savings to the organization.
Support and execute on multiple, simultaneous projects.
Primary Responsibilities Partner with internal stakeholders to understand business needs.
Then, establish requirements, scope, and criteria for identified sourcing initiatives to achieve the desired business goals.
Support overall global sourcing initiatives and lead in local markets.
Prepare and disburse hotel RFPs, understanding the needs of the audience and identifying complex space requirements to source suitable venue options that support our strategy.
Management and selection of best venues, provide strategic analysis to assist with decision making.
Support contracting process including the negotiation of pricing and business terms to minimize the risk to the company and deliver increased value and cost savings.
Leverage companywide buying power to ensure company is receiving the best options at the most affordable costs.
Develop strong relationships with internal and external key stakeholders to ensure quality standard at meetings is maintained, company expectations are met, and lines of communication are open.
Assist the team in creating a detailed venue directory to improve sourcing efficiencies.
Continuously look for new and/or expanding venue opportunities within new and existing geo locations.
Communicate and collaborate with all parties to inspire confidence and ensure all needs are met.
Strive for continuous improvement through ongoing venue and contract negotiation - collaborate with onsite planners to capture feedback and follow up to ensure practices are adjusted accordingly where necessary Expected Results Successful execution of sourcing and negotiation best practices Flawless client experience Build and maintain excellent working relationships Outstanding operational effectiveness and results oriented (incl.
scalable and consistent processes) Exceptional communication and collaboration Ability to multitask and stay ahead of deadlines Achievement of financial objectives Qualifications Bachelor’s Degree preferred 4+ year’s event management experience incl.
end-to-end event management Extensive venue sourcing experience Proven contract negotiation experience Proven budget management abilities Excellent interpersonal skills - team player who works well with others Client focused - superior customer service and relationship skills Excellent written and oral communication skills Strong time management skills and ability to multitask - high sense of urgency and prioritization Meticulous in execution of tasks Solution orientated, creative and innovative, strategic thinker Confident and collaborative mindset with ability to build and leverage relationships both internally and externally Strong financial management skills Excellent project management skills Fully competent in Microsoft office, especially PPT and Excel (Smartsheets experience would be advantageous) Willingness to travel up to 30% per year regionally and globally # LI-hybrid #LI-NB1 #ConferencesOperations Who are we? At Gartner, Inc.
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