SENIOR ADMINISTRATIVE ASSISTANT

At Johnson & Johnson, we believe health is everything.
Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal.
Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.
Learn more at https://www.
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senior Administrative Assistant Primary Location.
UK, High Wycombe Other Location.
Netherlands, Leiden Contract.
full time This position is responsible for the end-to-end coordination of communication and events across Global Clinical Operations (GCO).
Besides these activities, this position will also help support central administrative activities within the Centralized Admin Network (CAN) organization.
This includes the design & set-up of new processes or enhancements to help facilitate these activities.
This position will report in Comms & Events CoE within the Global Clinical Operations Centralized Admin Network.
The responsibilities & the impact YOU will have.
Provide End to End support and coordination for virtual, hybrid and in person meetings, trainings and events organized within the GD GCO organization.
Collaborate with internal teams and stakeholders to understand their event needs to ensure smooth meeting or event preparations and meet the timelines.
Send meeting invites for virtual and hybrid meeting, provide onsite logistics if needed such as meeting rooms, catering, audiovisual setup, transportation, announcing visitors at company reception, … Collaborate with Amex Meeting & Events team for logistics of large in person meetings such as venue selection, meeting rooms, catering, audiovisual setup Keep track of event expenses.
Evaluate event and collecting feedback for future improvements.
Coordinate all GCO Centralized Administrative Network Team meetings.
Serve as a primary local point of contact for GCO, handling logistical, travel and administrative inquiries with efficiency.
Initiate the creation of event-related trackers, refine them for enhanced coordination and maintain these resources.
Collaborate closely with the GCO CAN Executive Assistant CoE to assist the team with the organization of Leadership Team meeting or larger events.
Oversee and streamline communication across various channels such as SharePoint, GCO Events calendar and GCO Global Communications inbox.
Methodically assess all incoming communication and event intake forms, engaging in clear and continuous communication with requesters to ensure outgoing communications precisely align with their specifications.
Maintain a consistent application of the appropriate template for each outgoing communication, while also keeping a comprehensive overview of all GCO Events in the calendar.
Know and adhere to the Johnson & Johnson Code of Business Conduct and all other requirements relevant to the role and demonstrate behaviors consistent with Our Credo values.
Qualifications Education and Experience Requirements.
Learning Agility Ability to acquire new IT skills beyond the traditional Microsoft package such as new communication tools Ability to expand interpersonal skills to effectively communicate, collaborate and negotiate with stakeholders involved in an event Ability to improve organizational and time management skills Managing Complexity Ability to work accurately, independently, take initiative and handle many conflicting priorities in an environment that is continuously changing.
Excellent interpersonal skills Ability to anticipate stakeholder needs without direct instruction and be proactive in addressing them is required.
Good organizational and problem-solving skills High attention to detail Good insight of the business needs, knowledge of the organization and its sensitivities Able to act with speed, flexibility and accountability to achieve goals.
Understand how own work impacts the organization and use that understanding to make effective decisions and act where needed.
Execute on the different priorities to deliver expected results.
Remain highly professional under stressful circumstances.
Good written and oral communication skills in Dutch and English Excellent computer skills including with.
Microsoft Office Applications and JnJ specific software packages that support business processes e.
.
(SharePoint, Zoom, Zoom Webinar, Teams, Poll Everywhere, Slido…) For more than 130 years, diversity, equity & inclusion (DEI) have been part of our cultural fabric at Johnson & Johnson and woven into how we do business every day.
Our commitment to respect the dignity and diversity of all is embedded in our Credo.
We know that the success of our business depends on having the best talent in a workforce that reflects the diverse markets we serve around the world and an inclusive culture that values different perspectives and life experiences.
That is why we in Egypt are working to create an inclusive environment where diverse backgrounds, perspectives and experiences are valued and each and every one of our people feel that they belong and can reach their potential.
No matter who they are.
Diversity, Equity & Inclusion at Johnson & Johnson means “You Belong”