EXECUTIVE ADMINISTRATIVE ASSISTANT

At Trane Technologies TM   and through our businesses including Trane ® and Thermo King ®, we create innovative climate solutions for buildings, homes, and transportation that challenge what’s possible for a sustainable world.
We're a team that dares to look at the world's challenges and see impactful possibilities.
We believe in a better future when we uplift others and enable our people to thrive at work and at home.
We boldly go.
Job Summary ： Provide daily executive administrative support to the Strategic Business Unit (SBU) level in the Residential HVAC and Supply including the Engineering, Product Management, and Digital leaders.
Responsible for managing team programs, budgets, purchase orders,  events, and conferences.
Responsibilities.
Utilize Outlook for daily team communication, correspondence, and calendar management Manage complex and constantly changing VP’s daily calendars (3) by organizing and arranging meetings and schedules, at times coordinating across multiple time zones Arrange and coordinate complex domestic and international travel Take charge of meeting preparation and organization including.
invitation, agenda, presentation, meeting minutes, all relevant logistics, food/beverage Organize meetings and events and complete them in a cost and time efficient manner Prepare monthly detailed expense reports and accurately reconcile corporate credit card bills Manage the Purchase Order process for these 3 functions Maintain and distribute email distribution lists, organizational charts, plant information, etc.
with any employee changes Utilize Oracle/Coupa to invoice, set up new suppliers, prepare purchase requisitions, purchase orders, receive on purchase orders and submit for payment Create and edit documents using Microsoft Office programs Assist in employee birthday, anniversary and special recognition Manage SharePoint site including access, updating files and regular maintenance Provide necessary support to executive leader like travel support, visa prepare, IT issues, etc Consolidates reference information by collecting, organizing, and assembling data for reports, presentations, and/or special projects Complete various tasks assigned by leaders and some routine tasks from team members Maintains office supplies and monitors inventory Qualifications.
Minimum 5 years of experience as an Administrative Assistant supporting executives Experience supporting leaders in a global environment Detail-oriented with ability to manage multiple assignments simultaneously and have strong organizational skills Ability to effectively communicate, both written and verbal, to all levels of the organization Excellent Outlook, Word, Excel (pivot, V-lookup), and PowerPoint skills Must possess the highest level of integrity, confidence and motivation Ability to work in a fast-paced environment while adapting to changing deadlines and priorities Must be able to work independently with minimum supervision and guidance, prioritize work and handle simultaneous assignments with success and accuracy Must be able to work effectively and accurately under pressure with tight timeframes Must be proactive, responsive, results oriented and resourceful Must be flexible/adaptable.
Willing to work extended hours when necessary such as arriving early, adjusting lunch hour, or staying later in the evening depending on various activities/deadlines Demonstrated track record of interacting with all levels of management, staff, and outside contacts in a courteous, professional and discreet manner Ability to handle confidential information with discretion and integrity Strong customer orientation and attention to detail   We offer competitive compensation and comprehensive benefits and programs that help our employees thrive in both their professional and personal lives.
We are proud of our winning culture which is inclusive and respectful at its core.
We share passion for serving customers, caring for others, and boldly challenging what’s possible for a sustainable world.
We offer competitive compensation and comprehensive benefits and programs.
We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.