CONFERENCE & EVENTS COORDINATOR

Are you passionate about Hospitality world? Do you have a minimum of 3 years of experience as a C&E Coordinator? At Hilton Barcelona, we are looking for a Groups and C&E Coordinator to be part of the Sales Team. About us:Opened as the chain´s flagship hotel in Barcelona, Hilton Barcelona has become a newly-design hotel for a full experience in Barcelona. Explore the city at your leisure from this conveniently located hotel, just 10 minutes from the city centre and a fantastic base to discover all the main attractions. Enhance your stay and upgrade to an Executive room or Suite, with preferential access to the Executive Lounge, a wide assortment of services and experiences. Unwind at The Vibe Bar, a unique meeting point for after work where new trends and elegance mixes to become a different and innovative spot. Mosaic Restaurant stands up for its first quality cuisine based in proximity products (Local fresh market products), and by keeping the authentic and traditional Mediterranean recipes. Position purpose:To drive hotel revenue securing and increasing the productivity of existing accounts. Develop the necessary market segments by executing strategies agreed by the GC&E Manager and the Director of Sales.Planning and Organising:Run a culture of high-quality standards for relationship building, customer service and keep a pre-event arrival experience up to the standards (i.e. close menus, attendees, program, rooming list and link if needed)Follows the Team performance on necessary procedures for the pre, during and post event.Review together with the operations team the BEO and run the pre-con with the client and team members involved.Build strong relationships with the group leader by being present from the time the file is passed by the converting team (i.e. review all the needed services, run morning briefings and evening debriefs with the group leader, run exit meeting to finalise the invoicing) Actively be in touch with the operations team on daily bases to ensure the event items are prepare and the event runs smoothly.Enter rooming lists with accurate routings & traces. Enter and update all group rooming lists in OnQ PM and, check and fix the room block in OnQ R&I. Follow up with meeting planners e.g. Chase for rooming lists, menu choices, deposit payments, agenda… Prepares VIP arrivals (meeting planners) and makes sure all departments concerned are aware of their arrival and welcomes Meeting Planners.Welcome VIPs of the groupsParticipating in pre-event site inspections and/or pre-con meetings.Attending BEOs Meeting 1 day/week, to inform individually about the planification of each group with the people involved of other departments, including the General Manager. Groups & Events Management:Accurately makes uses of the tools provided and uses these to secure businessDevelop customer accounts within key clients to increase market share and assure repeat business.Negotiate room rates with clients. Prepare company contracts for the hotel in accordance with current business and pricing conditions.Customer Relationships:Keeps Hotel information relating to customer requirements, interests and market activities up to date using Hilton proceduresReviews customer base to determine new opportunities for account penetrationLiaises with Director of Sales to review the effectiveness of sales activitiesContributes ideas to improve the products and services offered.  Administration:Keep CRM constantly up to date with account and opportunity informationCompliant with all systems, procedures and Sales best practice as laid down by Hilton Worldwide.Ensure that all activities are in compliance with national laws and regulations, and Hilton Worldwide’s operating policies, processes and systems.General other responsibilities:Be a ‘Brand Ambassador’ of Hilton Worldwide by leading by exampleAttend all relevant training and development activities as requiredThe offer: 30 vacation daysInternal and external development and training opportunitiesStaff discounts for overnight stays and gastronomic services worldwide.Experience:Flexible attitudePrevious experience of driving Sales to achieve business targetsPrevious experience of being an integral member of a business leadership team High level of selling capability and an ability and desire to improve selling techniques to drive revenue to the hotel.Excellent organisational and planning skillsAccountable and resilientAbility to work under pressure.At HILTON BARCELONA we firmly believe in equality as a fundamental principle that drives our success and strengthens our corporate culture. We are committed to creating an inclusive and equitable work environment where every employee has equal access to opportunities for development and growth, regardless of their background, gender, race, sexual orientation, religion, special ability or any other personal characteristic.Your personal and curricular data may be part of our databases to participate in our current and future selection processes and will be kept for a maximum of one year. Your personal data may be communicated to third parties that assist us in the management of applications, such as platform providers, hosting services, as well as in our software and applications that may contain data about you.