PROJECT MANAGER - HR INFORMATION SYSTEMS (BASED IN ANY OCBA HUB) JOB DETAILS | MEDICOSSIN

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We understand that women, people of colour, indigenous individuals, members of the LGTBI+ community, and other underrepresented groups often hesitate to apply for employment if they don't meet all the requirements.
At MSF-OCBA, we strive to create a diverse, inclusive, and genuine workplace.
Therefore, if you're interested in this position but your experience doesn't align perfectly with the selection criteria, we encourage you to apply anyway.
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GENERAL CONTEXT Médecins Sans Frontières (MSF) is an international independent medical humanitarian action-driven organization, which offers assistance to populations in distress, to victims of natural or man-made disasters and to victims of armed conflict, without discrimination and irrespective of race, religion, creed or political affiliation.
The MSF movement is built around six operational directorates supported by MSF’s 21 sections, 24 associations and other offices together worldwide.
GENERAL OBJECTIVE MSF OCBA strategic ambitions in terms of people require us to start the definition of a new roadmap for the future of HR information systems (HRIS), both at field and HQ level, focused on two key objectives.
Enabling a true global workforce that eliminates barriers Field vs.
HQ, locally-hired vs.
internationally mobile staff.
Enabling agency of our staff by means of equal opportunities and access to MSF information resources.
This approach should materialize through a renewed approach to our future HRIS ecosystem, focusing on quality HR services and modernizing our technological landscape, that should be implemented in the coming years as solutions currently in use are reaching their end of life.
The HRIS project operates within the broader ERP Program, which encompasses two other strategic projects.
AKIBA.
A supply chain management and logistics solution scheduled to begin deployment in .
Based on Microsoft Finance & Operations, AKIBA replaces various obsolete legacy systems and covers operations across both headquarters and field programs.
FINIS.
Finance solution for both HQ and Field that aims to implement Microsoft Dynamics 365 Finance & Operations by Q.
The solution is complemented by other PaaS solutions available in Microsoft 365.
PLACEMENT WITHIN THE ORGANISATIONAL CHART The HRIS Project Manager will work within the Projects & IT team, and s/he will be hierarchically and functionally accountable to the  Head of ERP Program   The HRIS Project Manager will be responsible of the HRIS Functional Leader, and will closely collaborate and manage delivery work with the communication & change management team and the technology team in the ERP Program area.
The HRIS Project Manager will report to the Project Steering Committee for project governance and key decision making, and more specifically to the MSF OCBA Human Resources Director in his role of project sponsor.
The stakeholders s/he will work with during the project lifecycle are.
The project team s/he will manage and/or coordinate and external vendors / advisors The Human Resources Department at large Other relevant project teams such as.
the other teams within the ERP Program.
The AKIBA (Supply Chain IS) project team The FINIS project team Other key departmental stakeholders involved in the project.
General Direction, Operations, Other operational centers in MSF, International Contracting Office, etc.
The different relevant Projects & IT teams, and particularly.
Architecture & New Solutions The Applications teams Infrastructure, communications & systems teams PMO, Information Security and others.
MAIN FUNCTIONS OF THE PROJECT MANAGER POSITION The project manager (PM), as main responsible for the execution and delivery of the project, will have the following functions, responsibilities and tasks in each domain of project management.
1.
anage the plan and the scope of the project Assist in the definition of project scope and objectives, involving all relevant stakeholders and ensuring technical feasibility.
Develop project management & execution plans and manage their implementation.
Manage day to day work alongside the project team and ensures project targets (scope, schedule, cost, quality) are constantly monitored to ensure project delivery & success.
Ensure that the project is delivered on-time, within scope and within budget, managing any changes to those constraints prior proper validations.
2.
Manage the project budget and resources Meet budgetary objectives  and makes adjustments to project constraints based on financial analysis and prior approval of the sponsor / steering group.
Constantly monitor cost and review invoices to ensure that proper payment timings and allocation.
3.
Manage suppliers & third parties Lead any tender processes linked to the project and related contracting processes, with the participation of the designated internal stakeholders and the support of different teams (PMO, Procurement, Legal, DPO, etc.), in order to count on the most suitable services and suppliers for achieving the objectives of the project.
Ensure the appropriate execution of the administrative tasks required for the project.
Establish and maintain relationships with third parties / vendors that participate in the project, coordinating as well joint work between internal resources and third parties/vendors for a flawless execution of the project.
4.
Manage the project team Directly manage the assigned project team to ensure project objectives and stakeholders’ expectations are met.
Work closely with other roles, such as managers, subject matter experts, and those involved with business analysis, to ensure the project objectives are aligned with other projects and with overall MSF strategic ambitions.
Work in collaboration with AKIBA (Supply Chain) and FINIS (Finance) Project Managers to properly allocate and share the support team resources within the ERP Program (Change & Communication & Training team, and Technical team) 5.
Manage stakeholders, communication & change Work with the IT Leadership and the HR Direction to understand the strategic objectives of the project and ensure, the alignment with those of the HR Department and overall for MSF OCBA social mission.
Lead communications with the steering group, sponsorship, team members, and other stakeholders, including providing direction and vision for the success of the project.
Closely manage relationships with the steering group, relevant stakeholders and overall OCBA staff through appropriate meetings, targeted communications, reports, expectation management, gathering and providing feedback.
Ensure successful relationship management by building trust, satisfying concerns, seeking consensus, balancing competing and/or opposing needs, applying persuasion, negotiation, compromise, and conflict resolution skills, developing and nurturing personal and professional networks.
Assist the Communication & Change Manager is the Change Management strategy and its application.
6.
Manage risks, opportunities and issues Manage project risks to minimize their impact, and similarly manages project opportunities to maximize their potential benefit.
This includes defining mitigation / maximization strategies and plans, as well as their follow up.
Initiate, record, manage and resolve project issues, that could arise during the lifecycle of the project, and escalate when needed for appropriate decision making.
Work with the IT leadership and the HR Direction, as well as other key stakeholders, to address political and strategic issues that may impact the project.
7.
Manage project control & reporting Perform quality control on the project throughout development (planning) and monitoring project metrics to maintain the standards expected.
Conduct project review and create detailed reports on performance and status.
8.
Apply standard frameworks and IT overall guidelines, participate in cross project coordination, and manage project documentation Ensure MSF standard Project Management guidelines are followed, with the support of the PMO & IT Governance unit, though always adapting practices to ensure smooth and successful management of the project.
Carefully observe and ensure implementation of guidelines and policies related to information security / cybersecurity and privacy compliance, establishing the required coordination mechanisms with the Information Security team (IT) and the DPO (GRC).
Involve key areas in Projects & IT for key technology decision making, and very specially the Architecture & New Solutions area, carefully ensuring that the future HRIS landscape is fully integrated into the overall OCBA technological strategy & landscap and optimized for efficient service provisioning and business-as-usual running mode.
With the support of the P&IT Lead, proactively interact and coordinate work with other project managers and teams, to ensure potential cross-impacts between projects is properly managed, and resources are prioritized in the best way to meet overall MSF strategic ambitions.
The PM is responsible for all project documentation, and oversees their communication in/out., ensuring they are properly gathered and stored or archived in MSF information management systems.
SELECTION CRITERIA Academic Background.
An advanced degree in computer science, engineering or business management Min 6 years experience working with business applications, from which at least 4 years in project management, ideally with strong experience having led the implementation of a HRIS solution.
Demonstrable relevant knowledge on key HR concepts and processes is a must to succeed in this role.
Managerial acumen and strong communication skills, with the ability of translating complex technical concepts into easy to understand ideas.
Excellence in key project management disciplines.
change management & transitioning, stakeholder management, communications, budget & cost management, risk management.
Relevant knowledge of some of the top market HRIS technologies (Success Factors, Workday, Payrol specific tools, Microsoft, etc.), data integration, cloud solutions.
Experience in implementing SuccessFactors for HR is a strong asset.
Good knowledge and experience with project management frameworks and methodologies.
PMBOK, PRINCE2, agile & hybrid delivery.
Used to work in matrix reporting environment with various stakeholders.
Fluency in English and Spanish is required; French will be an asset.
Field experience with MSF or other humanitarian organizations will be considered an asset, even more in the case of having played the role of HR Coordinator in an MSF mission.
CONDITIONS Position based in any MSF-OCBA Hub.
Bogotá, Amman, Dakar, Nairobi, Barcelona or Madrid.
Final location will be subject to the employability of the preselected candidate (e.
., residency, work permit, etc.).
For the rest of Spain Delegations as Bilbao, Sevilla and Valencia.
Final location will be also subject to the availability of space at the time of the final selection.
Duration.
until the solution is handed over to support, around 2 years in full time.
Annual gross salary.
HQ-4A (divided into 12 monthly payments) + Secondary Benefits based on the MSF-OCBA Reward Policy.
Subjected to local conditions.
Starting date.
beginning of July.
HOW TO APPLY To apply, please, follow the link below and submit your CV and cover letter.
Closing date.
June 15th, CET (Central European Time).
MSF is committed to achieving workforce diversity in terms of gender, race, nationality, and culture.
Individuals from minority groups, indigenous groups and persons with disabilities are encouraged to apply.
We are committed to achieving a balanced gender distribution and therefore encourage women to apply.
All applications will be treated with the strictest confidence.
MSF provides a work environment that reflects the values of gender equality, teamwork, integrity and a healthy balance of work and life.
MSF does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment and discrimination.
All selected candidates will, therefore, undergo reference checks.
Médecins Sans Frontières, as a responsible employer, under the¨Ley General de la Discapacidad de (LGD)¨ invite those persons with a recognized disability and with an interest in the humanitarian area to apply for the above-mentioned position.