FUND ADMINISTRATION ASSOCIATE

As an Fund Administration Associate you will play a key role in supporting the funds administration with all tasks requested by our clients, including supporting the onboarding of new funds, and ensuring all investment administration end-to-end processes are duly implemented within our platform in accordance with our internal guidelines and procedures.
This is a role for a detailed-oriented and reliable person willing to become an expert in investment fund administration practices.
his position is based in Girona and directly reports to the Fund Accounting Manager.
ey Responsibilities.
Process subscriptions, redemptions, capital calls, and distributions while ensuring accurate record-keeping across fundcraft’s platform and accounting system.
Record and maintain all portfolio events (investments, divestments, corporate actions) and related documents in the fundcraft platform.
Ensure consistency of portfolio data between systems, investigate discrepancies, and resolve mismatches using legal documentation and cash flows.
Assist investment processes end-to-end and support colleagues in closing investment processes on the fundcraft platform.
Provide relevant information and justifications for payments, including AIFM approvals, subscription agreements, and wire instructions.
Manage capital call notices, ensuring timely receipt, accurate data entry, payment verification, and coordination with internal teams.
Ensure timely reception and registration of Capital Account Statements (CAS), Quarterly Reports (QR), and financial data with quality control.
Support automation of processes, including participation in product conceptualisation, development and testing, when needed.
Oversee investment processes, ensure data completeness, manage payment deadlines, coordinate with banks, and support portfolio maintenance for management companies.
Ensure data accuracy, respond to assigned emails within the same day, and proactively suggest product enhancements based on platform usage.
This role involves a close relationship with the Product Development team to streamline the process with the aim to create efficiencies in the data collection, data control, data treatment and analysis and automation of processes to ease the decision making process, the sharing of documents and timely execution of the transactions.