FINANCIAL CONTROLLER & OFFICE MANAGER, SPAIN

Company Description Instron is a global organization that designs, manufactures, sells and services materials testing applications and its leadership in the marketplace is continually expanding.
You will find that our established strength, commitment to our core values and team focus provides an engaging work environment and offers exceptional opportunities for personal and career development.
Responsible for the full range of accounting and office management activities for Instron Spain.
This will include the preparation of accounts under Spanish GAAP for this division and assistance with the local tax and statutory requirements for the legal entity.
They will also ensure that all local and corporate policy requirements are met.
They will provide key financial and admin support to the local Sales and Service functions and interact successfully with UK and US based management as required.
This role has one Assistant Accountant as a direct report.
Job Description 1.
Mainten ance of General Ledger to Trial Balance.
All inherent bookkeeping activities, including but not limited to.
Accounts Payable Processing of local supplier invoices and Intercompany Purchases, including disbursements Reconciliation of Agents’ Commissions Quarterly processing of intercompany Royalties Accounts Receivable Entry of invoices in both local accounting systems and the Government portal.
Electronic invoicing for Public Entities as required Bad debt management, including credit collection of past due receivables Intercompany invoicing as required Monthly Reporting Preparation of the monthly reporting package, including accruals, prepayments and month-end journals for EU based HQ.
Monthly FRIDA reporting of Actuals and Selected Data, with Balance Sheet submissions on a quarterly basis.
Monthly Intercompany Inventory Report Monthly Conversion Costs Report Maintenance of Service Parts Inventory Reconcile monthly Shipments report and analyze variances to expected margins Other Reporting and Tax Annual Statutory accounts including reconciliation to management accounts and FRIDA Bridge.
Preparation of Audit information (Internal and External).
Assist with local tax returns, including VAT, and related payments Intrastat submissions Maintain up to date Tax Clearance Certificates Planning / forecasting, including related FRIDA submissions.
Reports for Country Controller (Suppliers and Tax Information or any required information) Information reports of Plastic Tax, Envelopes tax and CBAM Cash and Banks Regular bank reconciliations Tender submissions and Bank Guarantee preparation Fixed Asset Maintenance of Fixed Asset Register and physical checks Capex preparation and conservation according to ITW policy Payroll & Benefits Administration Weekly processing of employee expenses using Concur and administration of company credit card scheme.
Monthly Payroll processing via bureau Quarterly salary submission for Life Insurance Management of company car lease programme Maintain worked hours records by employee Control of staff advanced payments Maintain Working Control System Maintain annual medical certificates Mobile phones management and SIMs and control of their spend Any other ad-hoc HR requirements Monthly meetings with HR representatives for ITW España, S.
to align Equality program, LGTBIQ+ and other reports.
Provide for the annual report of employees current data (salary, studies, schedule, etc…) for the Country controller.
2.
Office Management and General Administration to include.
Management and negotiations of utilities contracts Maintenance of the office facility including arranging for any repairs as necessary Ensure office IT systems working correctly and liaise with Instron IT when required Control of GDPR as Data Protection Officer Preparation and Maintenance of the Model of Detection and Prevention of Crime in Spain.
(Yearly) Any other activities inherent to the responsibilities of an Officer Manager Qualifications Educated to degree standard or equivalent in Business and Finance - Preferable Other Finance related qualifications would be desirable KEY COMPETENCIES The ability to work in an international context, understanding the requirements of both local Spanish and wider corporate compliance requirements.
A willingness to work with a variety of stakeholders, successfully managing their expectations and requirements.
Experience of working under both Spanish and US GAAP environments.
An ability to work independently.
Fluency in both spoken and written English Able to prioritise and multi-task Strong team player Detail oriented with keen eye for improvement Excellent communication skills; verbal and written Flexible, resilient and demonstration of a positive, 'can do' attitude Champion of the Instron and ITW culture Strong interpersonal skills and confidence to work at various levels of the organisation Additional Information Travel may be required to our European offices on an ad-hoc basis.
This is an opportunity to join a successful team where you can make a significant impact.
Enjoy a competitive compensation and benefits package.
To apply, please submit your CV with a covering letter (both in English) stating your interest and suitability for the role.
Instron is an equal opportunities employer.
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