OFFICE MANAGER

The Company:

Retail Multinational leader in its sector

Your new role:

Supporting the General Manager and ensuring the smooth daily running of the SSC Office.

Main Duties & Responsibilities:

Assistant to Director:

• Provide administrative and secretarial support to the Director, including diary management and Expenses.
• Business travel and accommodation management for Director, within this role you will also manage international travel for management visiting other locations and or senior executives visiting from oversees including airport transfers and activities.

Office Manager:

• Facilities management - general building maintenance, reviewing processes and procedures to ensure our reception and facilities run smoothly Ownership of office budget (office supplies, sundries, facilities).
• Managing office supplies.
• Scheduling meetings and coordinating office hospitality.
• Assisting with IT set up for new starters and internal meetings.
• Managing purchase orders and invoices.
• Managing the company phone contracts, Old-laptops Policy, and parking passes.
• Health and Safety Ownership including Fire and First Aid, responsible for coordinating effective and compliant first aid and fire marshal cover for the office.
• Assisting HR with new starter inductions for systems, expenses and Health and Safety.

Events:

• Ownership of organizing company events such as company off-sites, the annual Christmas party and charity initiatives.
• Negotiating costs for large bookings.
• Occasional assistance for the sales team with their customer events.

Professional Requirements:

The successful candidate will have experience working as a Personal Assistant to a Director and Office Management. Good organization and communication skills are essential for this role, with the ability to work autonomously and as a part of a team. A positive proactive attitude is key, with both attention to detail and self-motivation.

• Min. 2 years of Assistant/Office Management experience.
• Experience in budget management for events/office supplies.
• Experience in raising PO’s and managing suppliers (would be a plus).
• Good-Level in Microsoft Office, including outlook, Excel, PowerPoint.
• Fluent English and Spanish.

Requisitos del puesto

The Company:

Retail Multinational leader in its sector

Your new role:

Supporting the General Manager and ensuring the smooth daily running of the SSC Office.

Main Duties & Responsibilities:

Assistant to Director:

• Provide administrative and secretarial support to the Director, including diary management and Expenses.
• Business travel and accommodation management for Director, within this role you will also manage international travel for management visiting other locations and or senior executives visiting from oversees including airport transfers and activities.

Office Manager:

• Facilities management - general building maintenance, reviewing processes and procedures to ensure our reception and facilities run smoothly Ownership of office budget (office supplies, sundries, facilities).
• Managing office supplies.
• Scheduling meetings and coordinating office hospitality.
• Assisting with IT set up for new starters and internal meetings.
• Managing purchase orders and invoices.
• Managing the company phone contracts, Old-laptops Policy, and parking passes.
• Health and Safety Ownership including Fire and First Aid, responsible for coordinating effective and compliant first aid and fire marshal cover for the office.
• Assisting HR with new starter inductions for systems, expenses and Health and Safety.

Events:

• Ownership of organizing company events such as company off-sites, the annual Christmas party and charity initiatives.
• Negotiating costs for large bookings.
• Occasional assistance for the sales team with their customer events.

Professional Requirements:

The successful candidate will have experience working as a Personal Assistant to a Director and Office Management. Good organization and communication skills are essential for this role, with the ability to work autonomously and as a part of a team. A positive proactive attitude is key, with both attention to detail and self-motivation.

• Min. 2 years of Assistant/Office Management experience.
• Experience in budget management for events/office supplies.
• Experience in raising PO’s and managing suppliers (would be a plus).
• Good-Level in Microsoft Office, including outlook, Excel, PowerPoint.
• Fluent English and Spanish.

Otros datos del puesto

The Company:

Retail Multinational leader in its sector

Your new role:

Supporting the General Manager and ensuring the smooth daily running of the SSC Office.

Main Duties & Responsibilities:

Assistant to Director:

• Provide administrative and secretarial support to the Director, including diary management and Expenses.
• Business travel and accommodation management for Director, within this role you will also manage international travel for management visiting other locations and or senior executives visiting from oversees including airport transfers and activities.

Office Manager:

• Facilities management - general building maintenance, reviewing processes and procedures to ensure our reception and facilities run smoothly Ownership of office budget (office supplies, sundries, facilities).
• Managing office supplies.
• Scheduling meetings and coordinating office hospitality.
• Assisting with IT set up for new starters and internal meetings.
• Managing purchase orders and invoices.
• Managing the company phone contracts, Old-laptops Policy, and parking passes.
• Health and Safety Ownership including Fire and First Aid, responsible for coordinating effective and compliant first aid and fire marshal cover for the office.
• Assisting HR with new starter inductions for systems, expenses and Health and Safety.

Events:

• Ownership of organizing company events such as company off-sites, the annual Christmas party and charity initiatives.
• Negotiating costs for large bookings.
• Occasional assistance for the sales team with their customer events.

Professional Requirements:

The successful candidate will have experience working as a Personal Assistant to a Director and Office Management. Good organization and communication skills are essential for this role, with the ability to work autonomously and as a part of a team. A positive proactive attitude is key, with both attention to detail and self-motivation.

• Min. 2 years of Assistant/Office Management experience.
• Experience in budget management for events/office supplies.
• Experience in raising PO’s and managing suppliers (would be a plus).
• Good-Level in Microsoft Office, including outlook, Excel, PowerPoint.
• Fluent English and Spanish.