MEDICAL STOCK MANAGEMENT REFERENT - TEMPORARY (BASED IN ANY MSF OCBA HUB)

Do your skills and experience not precisely match the requirements? MSF-OCBA is an organisation committed to promoting diversity and equity by providing equal access to professional opportunities.
We understand that women, people of colour, indigenous individuals, members of the LGTB+ community, and other underrepresented groups often hesitate to apply for employment if they don't meet all the requirements.
At MSF-OCBA, we strive to create a diverse, inclusive, and genuine workplace.
Therefore, if you're interested in this position but your experience doesn't align perfectly with the selection criteria, we encourage you to apply anyway.
You might be the ideal candidate for this or other positions.
GENERAL CONTEXT Médecins Sans Frontières is an international independent medical-humanitarian organization, which offers assistance to populations in distress, to victims of natural or man-made disasters and to victims of armed conflict, without discrimination and irrespective of race, religion, creed or political affiliation.
GENERAL OBJECTIVE AND JOB ENVIROMENT   The Supply Chain Unit is part of the Logistics and Supply Chain department and consists of supply chain and pharmacy professionals supporting the missions of MSF OCBA regarding their supply chain.
The unit comprises a diverse expertise, to ensure that it can support all different aspects of MSF´s supply chain.
a group ensuring supply chain support for regular missions, a referent ensuring supply chain support for emergency interventions, and a group ensuring medical stock/pharmacy management support for both regular missions and emergency interventions.
The focus of the unit is to ensure appropriate support and guidance to MSF OCBA´s missions regarding their supply chain (including medical stock management), in collaboration with other relevant departments/units (operations, medical, logistical, financial), while working as one team between HQ and field.
Besides operational support, the unit has a constant focus on continuous improvement, smart climate goals, field staff empowerment and is involved in a project working towards implementation of a new supply chain system.
The Referent on Medical Stock Management is based in any MSF-OCBA Hub as part of the Logistics and Supply Chain Department of MSF OCBA and is accountable to the Medical Stock Management Co-ordinator.
The main objective of the position is to monitor and support 5-10 missions of MSF OCBA regarding their pharmacy/medical stock management, while being functionally responsible for the mission pharmacists in those missions.
Apart from that, he/she leads or participates in (non-mission specific) efforts related with supply chain & pharmacy management & quality related optimization, IT system development and functional ownership, as well as development of pharmacy management procedures, trainings, and the HR pool.
MAIN RESPONSIBILITIES AND TASKS 0) Scope of topics Medical stock management/warehousing Mission internal distribution Planning & Forecasting Emergency management Product selection & advice (within MSF OCBA standard list) GDP/GSP compliance Medical items consumption follow-up Importation procedures & constraints Application and update of procedures & guidelines Development and use of management IT tools Organizational set-up at mission level Performance management and continuous improvement   1) Field support & monitoring Technical and management support to & monitoring of portfolio of 5-10 missions; monitoring based on regular feedback cycles according to standardized methodologies, and specific data based analysis Functional responsible for 5-10 missions pharmacists (e.
.
in missions of mentioned portfolio) Addressing of overall progress and issues, and advising towards the Medical Coordinator (mission level), and the Medical Advisor (operational cell level).
Detailed technical support in terms of validation of physical inventories and product selection/consumption revision for medical international order formulation Promotion/reinforcement of MSF OCBA pharmacy/medical stock management procedures Support regarding recruitment of Mission Pharmacists.
for expats obligatory, for national staff optional based on request of HR mission/cell.
Types of support.
participation in interviews, facilitation of technical tests (De-)briefing with Mission Pharmacists, Medical Co-ordinators, and other colleagues involved with mission pharmacy management Field visits.
2-3 times/year   2) Optimization of MSF OCBA’s medical supply chain Definition of optimization priorities, and leadership of/participation in optimization projects.
This as joint effort with other Supply Chain Unit team members and depending on the topic colleagues from other departments (operations, medical) Data based analysis with the aim of identifying improvement potential   3) Systems - functional ownership and development (depending on division of tasks between referents) Functional ownership of medical stock management IT tool (or representation of OCBA in the case of intersectional tools), and involvement in new developments Support in development of new IT solutions and systems   4) Procedures and training (depending on division of tasks between referents) Definition/update of MSF OCBA pharmacy/medical stock management procedures Providing training for persons in charge of managing medical stocks/pharmacies in missions, as well as Medical Co-ordinators and Project Medical Responsibles Development of trainings regarding pharmacy management for MSF OCBA, and collaboration/participation in the development of international pharmacy management trainings Organization of Pharm & Supply Week (once per year)   5) HR Monitoring of pharmacy management positions (field & co-ordination level) in collaboration with pool managers for nurses, pharmacists, and medical co-ordinators (HR dept) Revision of pharmacy related job profiles (OCBA specific content, in collaboration with HR dept)   COLLABORATION & COMMUNICATION LINES With colleagues in the Supply Chain Unit regarding methodology, managing support regarding entire mission portfolio and supply chain optimization With colleagues from operations regarding field support.
Supply and Pharmacy mgt responsible and Medical Co-ordinators (at mission level), Medical Advisors at cell level With colleagues from medical department regarding OCBA standard list, missions requests for non-standard items, GDP/GSP procedures, quality issues, consumption analysis, specific product related questions, importation constraints and procedures.
Intersectional.
participation in intersectional platforms, improvement efforts and functional ownership of medical stock management related IT tool   SELECTION CRITERIA Education and experience Degree as registered Pharmacist Minimum 5 years’ experience in pharmacy management Experience with stock management, supply chain, GDP/GSP, people management & coaching Asset.
experience in humanitarian sector/MSF and previous experience in HQ positions Fluent written and spoken English and French.
Additionally, Spanish and/or Arab would be an asset.
CONDITIONS Position based in any MSF hub (Barcelona, MSF-Spain office delegations, Amman, Dakar or Nairobi) or homebased.
Final location will be subject to the employability of the preselected candidate (residency, work permit, etc.) Occasional visits to the field (2/3 times per year) Short term position, paternity leave coverage Annual Gross Salary.
level HQ-4A + secondary benefits based on MSF OCBA Reward Policy.
Subjected to local conditions.
Starting date.
mid-May   HOW TO APPLY To apply, all applicants should please attach their CV and cover letter over the application process Closing date.
May 8th at hours CET (Central European Time).
nly shortlisted candidates will be contacted.
MSF is committed to achieving workforce diversity in terms of gender, race, nationality and culture.
Individuals from minority groups, indigenous groups and persons with disabilities are encouraged to apply.
We are committed to achieving a balanced gender distribution and therefore encourage women to apply.
All applications will be treated with the strictest confidence.
MSF provides a work environment that reflects the values of gender equality, teamwork, integrity and a healthy balance of work and life.
MSF does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment and discrimination.
All selected candidates will, therefore, undergo reference checks.
Médecins Sans Frontieres, as a responsible employer, under article 38 of “Ley de Integración Social del Minusválido de (LISMI)” invite those persons with a recognized disability and with an interest in the humanitarian area to apply for the above-mentioned position.